BUSINESS REGISTRATION ASSISTANT - OAHU
Company: State of Hawaii
Location: Hilo
Posted on: November 18, 2024
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Job Description:
Salary: See Position Description
Location : Island of Oahu
Job Type: Various
Job Number: 23-0562
Department: Various
Opening Date: 09/30/2023
Closing Date: Continuous
Recruitment Information
Recruitment Number 23-0562
The immediate vacancies are with the Department of Commerce and
Consumer Affairs in Downtown.
Salary:$4,078 to $5,157 per month (SR-15, Step C to I)
Note: Hiring rates will be based on availability of funds, the
applicant's qualifications, and other relevant factors.
Duties Summary
Examines and accepts or rejects applications and related documents
for registration of domestic profit and nonprofit corporations,
foreign corporations, renewal of mutual funds, applications of
securities salesmen, and/or dealers, trade names, trademarks,
prints and labels, general and limited partnerships, and foreign
general and limited partnerships; assists and advises applicants on
legal requirements in the preparation of applications, documents,
and exhibits; and performs other related duties as assigned.
Minimum Qualification Requirements
To qualify, you must meet all of the following requirements:
Legal Authorization to Work Requirement:
The State of Hawaii requires all persons seeking employment with
the government of the State shall be citizens, nationals, or
permanent resident aliens of the United States, or eligible under
federal law for unrestricted employment in the United States.
Basic Education/Experience: Six (6) months of work experience which
involved the performance of clerical tasks which demonstrated
knowledge of English grammar, spelling, arithmetic; the ability to
read and understand oral and written instructions; the ability to
write simply and directly; and the ability to compare words and
numbers quickly and accurately.
This requirement may also be met by possession of a high school
diploma or equivalent.
General Clerical Experience: Two (2) years of clerical work
experience which demonstrates that the applicant possesses
knowledge of office practices and procedures, arithmetic, common
office appliances and equipment, and the ability to follow oral and
written instructions, carry out procedures in established clerical
work systems, request information and explain procedural
requirements orally and in writing, and operate various kinds of
office equipment.
Public Contact Experience: One (1) year of work experience which
demonstrates that the applicant is able to meet and deal
effectively with the general public. This experience may be gained
from registration work behind a counter, sales work, interviewing
work or other work requiring meeting and dealing with the public,
in person or over the telephone in a professional and businesslike
manner.
Specialized Clerical Experience: One (1) year of work experience
which involved preparing legal documents or instruments or checking
and reviewing such documents or instruments for accuracy,
completeness of information and conformance with pertinent laws,
rules, regulations and other legal requirements. Such experience
must demonstrate that the applicant possesses a knowledge of legal
terminology and a variety of legal documents.
SUBSTITUTIONS ALLOWED: Relevant substitutions as described in the
Minimum Qualification Requirements, will apply.
The information provided above represents a summary of the complete
Minimum Qualification Requirements (MQRs). To view the MQRs in
their entirety, please CLICK HERE.
01861:091616:03:BK
Other Information
The State of Hawai'i complies with federal and state disability
laws and makes reasonable accommodations for applicants and
employees with disabilities. If you require reasonable
accommodations in completing an application, any pre-employment
testing, or otherwise participating in the selection process,
please call 808-587-0936 for assistance.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage
individuals to work in public service by forgiving the balance of
their federal student loans. To qualify, the individual must have
made 120 qualifying payments while employed by a qualifying
employer. For more information, please click:
https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use
electronic mail (email) to notify applicants of important
information relating to the status and processing of their
applications as part of our ongoing efforts to increase operational
efficiency, promote the conservation of green resources, and
minimize delays and costs.
Please ensure that the email address and contact information you
provide is current, secure, and readily accessible to you. We will
not be responsible in any way if you do not receive our emails or
fail to check your email-box in a timely manner. In addition,
please be aware that you may no longer receive notification about
applications submitted if you choose to disable the Job Application
Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an
unassembled basis where the examination score is based on an
evaluation and rating of your education and experience. It is
therefore important that your employment application provide a
clear and detailed description of the duties and responsibilities
of each position you held.
In-person interviews and/or further testing in Hawaii may be
required at the discretion of the hiring agency. If in-person
interviews and/or further testing is a requirement, applicants who
meet the minimum qualification requirements and are referred to the
vacancy must be available to participate in person and at their own
expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as
possible. In addition to employment availability and score, the
referral of qualified applicants may be based upon other factors
including date of receipt of application.
for further information about Equal Employment Opportunity, the
Merit Civil Service System, Citizenship and other requirements,
Reasonable Accommodation, Veterans Preference, Examination
Requirements, and the State Recruiting Office's Levels of
Review.
YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I
The State of Hawaii offers its employees who are members of the
civil service a range of benefits. Some benefits are offered as a
result of collective bargaining agreements and changes may
occur.
A summary of these benefits, which is based on full-time
employment, is listed below.
Note: Benefits for NON-CIVIL SERVICE appointments will be provided
by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees
appointed to temporary positions may also gain membership in the
civil service upon satisfactory completion of an initial probation
period of at least six months. As a temporary member of the civil
service, you will be eligible to apply for promotion and transfer
opportunities to permanent as well as other temporary positions.
You may also enjoy other rights and benefits afforded to members of
the civil service, with the exception of return rights and
placement rights associated with a reduction-in-force of a
permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays
during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find
tough to match - 21 days each full year from the FIRST year of
employment. This compares to an average of 10 days offered by
private companies. You may accumulate up to a total of 90 days (720
hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation - 21 days per
year from the FIRST year, and there is no limit on the amount you
can accumulate. Expectant mothers may also use sick leave for
pre-natal or post-natal check-ups or any illness related to
pregnancy. Plus, unused accumulated sick leave may eventually be
used to increase your retirement benefits in certain
situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness
duty, a death in the family, some military duty, and donation to
the Blood Bank. Leave sharing donations may be granted to eligible
employees who have serious personal illnesses or injuries or need
to care for a seriously ill or injured family member. Various
leaves without pay may also be granted with full re-employment
rights.
Health Insurance
The State pays a part of the premiums for each employee's
enrollment in a State sponsored Medical, Drug, Vision, and Dental
Plan. For more information, visit the Employer Union Trust Fund
website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees.
Generally, employees under the Hybrid Plan with 10 years of
credited service and who have reached 65 years of age or have 30
years of credited service and have reached 60 years of age may
retire and receive benefits. To find out more about the options you
have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating employees may increase their take-home pay by having
the State deduct the cost of health care premiums before payroll
taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes
and social security taxes through a tax-savings benefit program
called Island Flex. This program allows employees to set aside
money from their paychecks to pay for out-of-pocket health care
expenses and eligible dependent care expenses on a BEFORE-TAX
basis.
Transportation Benefits
Participating employees may increase their take-home pay by having
the State deduct qualified transportation expenses (i.e. eligible
parking fees, monthly bus passes for TheBus, fare coupons for The
Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax
payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings
plan designed to give employees a tax break today and an
opportunity to build a retirement nest egg through voluntary
payroll deductions. Several types of investment options are
available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a
disability caused by a non-work related injury or illness under
this program.
Social Security
As an employer, the State also contributes to an employee's social
security account.
Promotions & Transfers
For employees with membership in the civil service, the State
offers promotion and transfer opportunities throughout the State
Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an
employee's work. In many departments there are numerous in-service
training opportunities available. Sabbatical leaves with pay are
available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses
including mileage reimbursement for use of a personal car during
work, airfare, meals and lodging expenses for trips to neighbor
islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years
of service and provides cash awards for their superior
accomplishments and other contributions that improve State
operations.
Union & Collective Bargaining
Employees have the right to join the union for collective
bargaining with the State and employee representation. Some
employee unions provide discounts, insurance and other
opportunities. Employees may also decide not to join a union,
however, employees are required to pay union service fees unless
the employee's job is excluded from collective bargaining.
The above information is solely intended as a summary of the
benefits available to State of Hawaii employees and is subject to
change. Whether or not you are entitled to a particular benefit
will depend on your specific appointment and employment status
(included, excluded, exempt, non-exempt). Please refer to the
appropriate collective bargaining agreement or executive order and
all applicable laws, rules, policies, or plan documents for further
details. Nothing herein shall be deemed as creating an employment
contract, promise of employment, promise of continued employment,
or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaii's Benefits
At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
01
RECRUITMENT SURVEY (MANDATORY)Completion of this survey is
mandatory. You must select one option; multiple selections
permitted. The information you provide will be used to improve our
recruitment efforts. We appreciate your cooperation.
What led you to explore career opportunities with the State of
Hawaii?
02
APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS
The responses you provide to these Supplemental Questions will be
used in combination with your application to determine whether you
meet the qualification requirements and/or your final score.
Failure to provide detailed and complete information may result in
your application being rejected or receiving a lower score.
Please do not submit a resume in place of completing the
Supplemental Questions.
You must submit verification (e.g., copies of official transcripts
or diploma as instructed below) in order to receive credit for
education. In general, proof of education downloaded from and/or
submitted through the internet will not be accepted. Education
obtained outside the United States must be comparable to education
earned at an accredited school in the United States. We also
reserve the right to request further information about your
academic program, evidence of comparability, or an original
transcript.
To receive credit for substitute, temporary assignment, or
volunteer experience, you must submit an official letter of
verification. The letter should include the job title, employment
dates, number of hours worked, a description of the duties
performed, and a contact name and phone number.
Any information you submit may be verified.
Supporting documents must be either electronically attached to your
application or submitted to our office at: State of Hawaii -
Department of Human Resources Development, - 235 South Beretania
Street - 11th Floor, Honolulu, Hawaii 96813.
Note: If you previously submitted supporting documents (e.g.,
transcripts, diploma, driver's license, etc.) to our office, you
are not required to resubmit them.
03
APPLICANT'S ACKNOWLEDGEMENT (Continued)
Applicants must meet all the requirements for the position they are
seeking as of the date of the application, unless otherwise
specified.
In general, concurrent experiences and/or education will not be
double credited unless otherwise specified.
Your possession of the required amount of experience will not in
and of itself be accepted as proof of qualification for the
position. The overall paid or unpaid experience must be of such
scope and responsibility as to conclusively demonstrate that you
have the ability to perform the duties of the position.
Our calculation of experience will be based upon a full-time,
40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be
pro-rated to six months of experience. Also, hours worked in excess
of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be
credited as one year of experience, not one and a half years.
04
MINIMUM QUALIFICATION REQUIREMENTS (Complete information and
details)
A link to the Minimum Qualification Requirements has been provided
in the job announcement. Please review the requirements in their
entirety.
05
GENERAL CLERICAL EXPERIENCE
This position requires TWO YEARS of clerical work experience which
demonstrated knowledge of office practices and procedures,
arithmetic, common office appliances and equipment, and the ability
to follow oral and written instructions, carry out procedures in
established clerical work systems, request information and explain
procedural requirements orally and in writing, and operate various
kinds of office equipment.
If you possess such experience, please provide the following
information to address your relevant background. If you do not
possess such experience, please indicate 'N/A' below.
A. The name of your employer, your job title, complete dates of
employment (mo/yr to mo/yr), and the average number of hours worked
per week.
B. A brief description of this employer, including the type of
company (e.g., government agency, private corporation, etc.), the
section your position was located in, the services provided and the
clientele served.
C. The primary focus of your position. Give a detailed description
of your major duties and responsibilities, using specific language
that will clearly depict your possession of the appropriate general
clerical work experience.
All employers listed here should also be included in your
application. Treat each change in employer or position
separately.
06
PUBLIC CONTACT EXPERIENCE
This position requires ONE YEAR of work experience which
demonstrates the ability to meet and deal effectively with the
general public.
If you possess such experience, please provide the following
information to address your relevant background. If you do not
possess such experience, please indicate 'N/A' below.
A. The name of your employer, your job title, complete dates of
employment (mo/yr to mo/yr), and the average number of hours worked
per week.
B. A brief description of this employer, including the type of
company (e.g., government agency, private corporation, etc.), the
section your position was located in, the services provided and the
clientele served.
C. The primary focus of your position. Give a detailed description
of your major duties and responsibilities, using specific language
that will clearly depict your possession of the appropriate public
contact work experience.
All employers listed here should also be included in your
application. Treat each change in employer or position
separately.
07
SPECIALIZED CLERICAL EXPERIENCE
This position requires ONE YEAR of clerical work experience which
involved preparing legal documents or instruments or checking and
reviewing such documents or instruments for accuracy, completeness
of information and conformance with pertinent laws, rules,
regulations and other legal requirements. Such experience must
demonstrate knowledge of legal terminology and a variety of legal
documents.
If you possess such experience, please provide the following
information to address your relevant background. If you do not
possess such experience, please indicate 'N/A' below.
A. The name of your employer, your job title, complete dates of
employment (mo/yr to mo/yr), and the average number of hours worked
per week.
B. A brief description of this employer, including the type of
company (e.g., government agency, private corporation, etc.), the
section your position was located in, the services provided and the
clientele served.
C. The primary focus of your position. Give a detailed description
of your major duties and responsibilities, using specific language
that will clearly depict your possession of the appropriate
specialized clerical work experience.
All employers listed here should also be included in your
application. Treat each change in employer or position
separately.
08
SUBSTITUTION OF EDUCATION FOR THE GENERAL AND/OR SPECIALIZED
CLERICAL EXPERIENCE REQUIREMENT
Please indicate if you are using the substitution to meet the
General and/or Specialized Clerical Experience requirement.
If you wish to receive credit for your academic training, you MUST
submit a copy of your OFFICIAL transcripts with your online
application as verification.
Required Question
Keywords: State of Hawaii, Hilo , BUSINESS REGISTRATION ASSISTANT - OAHU, Other , Hilo, Hawaii
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